EUTOPIA at IAS

About the project

Established in 2019, EUTOPIA is an alliance of ten European universities and six Global partners committed to developing a new model for integrated higher education institutions through transnational cooperation. Our like-minded universities have built powerful connections across our communities, institutional structures, and local industry. This is helping EUTOPIA transform how Europe addresses global challenges through collaborative research, increased mobility of students and staff, and advocating for innovation. At the IAS we have two different EUTOPIA fellowship programmes, EUTOPIA-SIF and the Young Leaders Academy .

EUTOPIA FAQs

Who should I contact within the IAS?

Please refer to these FAQs initially. For fellowship-related inquiries, please contact Katie Reynolds, the local programme manager (LPM). For questions regarding travel or IAS booking procedures that are not addressed on this page, please get in touch with Abbie Pritchard. Lastly, for financial issues beyond the scope of assistance from your LPM, please contact Rachel via IAS@warwick.ac.uk Link opens in a new window .

How do I go about booking one of the IAS rooms?

The IAS has two rooms that can be booked, the IAS Seminar Room C0.02 and the IAS Meeting Room C0.08. If you would like to book them, please visit the IAS Room booking page Link opens in a new window on our website.

What is Accolade and can we attend?

Accolade is our bespoke training programme which runs every Wednesday in term time for all IAS Fellows, including the EUTOPIA-SIF fellows. Before each Accolade session, there is a networking lunch which is a great opportunity to meet the other IAS fellows and any visiting fellow within the department. Please see the Accolade page Link opens in a new window for more information.

How should I book travel?

It is advised you book all travel and accommodation through KeyTravel where possible. Please refer to the EUTOPIA-SIF Travel SOP when booking travel. This SOP will apply to travel associated with conferences, research visits and secondments.

What do I do about Secondment Accommodation?

You should email KeyTravel about longer-term accommodation options. If KeyTravel cannot provide suitable accommodation for extended periods, please contact your LPM. This process can be lengthy, taking a couple of months to complete due to the required Health and Safety and Financial Regulation sign-offs, so allow enough time for this.

Do I need to complete a Risk Assessment for my travel?

Please make sure to follow the university's Business Travel Processes and Procedures and check the specific requirements for your travel, whether it's within the UK or overseas. For any overseas travel, you need to fill out the IAS Travel Declaration form Link opens in a new window . Risk assessments are now only necessary if you are visiting an AMBER country or conducting fieldwork. Please refer to the Business Travel Processes and Procedures for more information.

Do I need to get Export Control clearance before I travel?

All Warwick staff and students are required to have Export Control approval to travel abroad. Please check the Export Control website Link opens in a new window for more information.

How do I claim back my travel expenses?

You can claim back any travel expenses, that are in line with the University’s financial regulations Link opens in a new window for travel. If you are travelling on University business away from your normal place of work, you may claim for the cost of your lunch and evening meals (up to a maximum of £15 and £30 respectively) whilst on that business.

This only applies to meals both bought and consumed whilst travelling; you cannot claim for food purchased for later consumption at home or for snacks purchased during the day, even if your expenditure is within the above limits.

What is included in my Relocation Package and how do I claim it back?

As part of your relocation to Warwick, you are entitled to a relocation package. For moves within the UK, you will receive £1,700, and for international relocations, the package covers relocation, visa, and IHS fees up to £7,700. Please see the Relocation page Link opens in a new window to see what costs are included in your package.

All claims for relocation assistance must be supported by receipts. Employees are expected to meet costs in the first instance and provide either a paid invoice, completion statement or receipt for all costs, except for mileage claims when the relevant postcodes should be given.

Find out how to claim back here .

If I book my travel, can I claim it back?

Where possible, it is still strongly recommended that Key Travel is used for European bookings irrespective of the value, due to the additional support provided by Key should disruption occur during the tripIf you book your own travel, you need to ensure it aligns with the University’s financial regulations Link opens in a new window . Travel and accommodation can be booked for European countries with a combined total value of under £1,000 without having to be arranged through Key Travel. However, it is still recommended that all bookings be made through Key Travel.

EUTOPIA-SIF Travel SOP

Business Travel Processes and Procedures

• Research Activity Budget - £4,000
• Mobility Budget for secondments - £3,000
• The IAS also give each EUTOPIA SIF fellow an additional £2,500 to top up your budget.

Research areas